Employee Self-Service Portal

Privacy Policy

This Privacy Policy describes how the Employee Self-Service Portal collects, uses, and protects information submitted by authorized employees in connection with HR and benefits management activities.

1. Information We Collect

When you use this portal, we may collect the following types of information:

• Employee identification information including name, employee ID, and department
• Contact information including company email address
• Benefits enrollment selections and elections
• Document acknowledgment and e-signature records
• Login credentials and session data
• Device and browser information for security purposes

2. How We Use Your Information

Information collected through this portal is used exclusively for the following purposes:

• Processing and maintaining employee benefits enrollments
• Administering HR document management and compliance tracking
• Verifying identity and maintaining portal security
• Generating required compliance and audit records
• Communicating portal updates and required actions to employees

3. Data Security

We implement industry-standard security measures to protect your personal and employment information. All data transmitted through this portal is encrypted using TLS. Access to employee data is restricted to authorized HR personnel only.

4. Data Retention

Employee records and document acknowledgments are retained in accordance with applicable federal and state employment record-keeping requirements. Retention periods vary by document type and applicable regulatory requirements.

5. Third Party Disclosure

We do not sell, trade, or transfer employee information to third parties except as required to administer benefits programs, comply with legal obligations, or as directed by your employer's HR policies.

6. Cookies and Session Data

This portal uses session cookies solely to maintain your authenticated session while using the portal. These cookies are temporary and are removed when you close your browser or log out.

7. Employee Rights

Employees may request access to their personal information stored in this portal by contacting HR directly. Questions regarding data privacy practices should be directed to your HR department.

8. Contact

For questions regarding this privacy policy or data handling practices, contact HR at hr@kerostx-portal.com.